ADMINISTRATIVE ASSISTANT
AMES1 is seeking an Administrative Assistant to join our team at our onsite Laredo, Custom and Border Patrol Protection construction project.
This position has been created to
support our growth and will be reporting directly to the project manager for Laredo.
ESSENTIAL JOB DUTIES AND FUNCTIONS:
*Provide administrative support to Laredo construction team.
*Coordinate the CBP security access to ensure all subs are approved for access or are being escorted.
*Provide document administration support for all phases of the construction process.
*Provide subcontract administration support including creating, distributing, and tracking contracts, subcontractor
documentation and change orders.
*Act as a liaison between Laredo Team and AMES 1 Home Office Administrative staff.
*Create and track reports for use by our management staff.
*Attend meetings as requested, take accurate notes, produce, and distribute meeting minutes.
*Assist with the solicitation of bids from subcontractors as requested.
*Maintain contract and contractor status databases.
*Maintain electronic filing system in Datto.
*Responsible for receiving and reviewing employee time sheets for submission to Project Manager on a biweekly basis.
*Reviewing and manage project construction files for accuracy and completeness.
*Review all subcontractor documents for accuracy and completeness prior to subcontractor commencing work.
*Assist Project Manager by tracking information to help meet deadlines for each project.
*Performs other administrative duties as needed.
*Responsible for preparation of Project Manager’s monthly expense report.
JOB REQUIREMENTS - MANDATORY
*3 years of construction administration support experience required.
*Experience with federal construction projects particularly DOD/USACE and other Federal agencies is highly desired.
*Ability to coordinate multiple projects.
*Stable job history.
*Strong written and verbal English communication skills is required.
*Ability to communicate in Spanish is a plus, but is not required.
*Strong organizational and detail skills.
*Ability to work with Project Managers, Superintendents, and subcontractors.
*Skilled in the use of data base management (Datto).
*Strong editing and proofreading skills.
*Strong computer skills in MS Suite
*Demonstrated decision-making and problem-solving abilities
*Must be a self-starter.
*Must be able to pass Custom and Border Patrol Protection and AMES 1’s background check process.
PHYSICAL REQUIREMENTS:
*Must be able to sit/stand at desk for long periods of time.
*Most be able to focus on details, typically for long periods of time.
*Must be able to use laptop;
*Must be able to communicate orally, in writing, and use phone.
*Must be able to manage multiple priorities simultaneously.
*Must work onsite at the project site each workday.
All qualified applicants will receive consideration for employment from AMES1, LLC without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
AMES 1 is proud to be an AAP/EEO Employer and Drug Free/Alcohol Free Workplace.
About AMES1
AMES’s core business specializes in general construction and environmental services.
Our experience and member construction experience makes the company a leader in the industry, completing high quality projects in some of the most isolated and environmentally sensitive regions in Alaska to the most populated cities across the United States.
Incorporated in October 2009, AMES members are experienced in design, construction, renovation, operation and maintenance, and environmental services of government facilities.
We serve a range of clients from the Department of Defense (DoD), Department of Homeland Security (DHS), Customs and Border Patrol (CBP), Department of Energy (DOE), Army Corps of Engineers (USACE), National Park Service (NPS), Department of Veterans Affairs (DVA), Department of the Interior (DOI), General Services Administration (GSA), Association of the United States Army (AUSA), and many other agencies in both the CONUS and OCONUS.
PLEASE APPLY HERE: https://ames1.
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