Contract Specialist

SOUTH TEXAS DEVELOPMENT COUNCIL JOB DESCRIPTION *Job Title:* Contract Specialist *Classification:* Contract Specialist I *Department* Administrative Agency (Ryan White Part - B Program) *Program/Division* STDC *Reports to:* Program Manager *ROLES AND RESPONSIBILITIES* *Description:* Performs routine (journey-level) contract management work.
Work involves developing and evaluating a broad range of contract related activities and budget/fiscal review and coding.
Works under moderate supervision, with moderate latitude for the use of initiative and independent judgment *Work Performed:* · Develops solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
· Monitors contract performance by examining budgets, billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies.
· Administers the billing process and eligibility monitoring functions for contract billings and coding.
· Evaluates expenditure data and making projections to ensure appropriate use of funds.
· Reviews fiscal expenditure reports for completeness, appropriateness, and accuracy.
· Serves as a liaison with contract providers to ensure participation is consistent with program, legal, and fiscal requirements.
· May coordinate and facilitate procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
· May monitor legal and regulatory requirements pertaining to contracting.
· May recommend the cancellation of contracts and assist in the dispute resolution process.
· May recommend changes to solicitation and contract boilerplate documents and other contract related documents.
· May prepare specifications for requests for bids.
· May assist with negotiating contracts, contract renewals, amendments.
· May assist in preparing and distributing contracting/procurement reports.
· Travels for meetings and trainings.
· Performs related work as assigned.
*KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS* *Experience and Education* Experience in contract development or evaluation work.
Graduation from an accredited four-year college or university with major coursework in business administration or a related field is generally preferred.
Experience and education may be substituted for one another.
*Knowledge, Skills and Abilities* Knowledge of procurement and contract management requirements, regulations, and best practices; of negotiating contracts; of developing contracts; of business administration and accounting principles and practices; and of policies and procedures of contract management.
Skill in the use of a computer and applicable software, particularly Excel.
Ability to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to write and edit contract requirements and specifications; to communicate effectively; and to negotiate features of a contract.
*Other Characteristics* · Fluent in English and Spanish oral and written communications.
· Ability to adapt to environment, multi-task and reconcile billing expense amounts.
· Fluent in English and Spanish oral and written communications.
· Must pass background check.
*Registration, Certification, or Licensure* · Valid Texas Driver’s License *STDC is an Equal Opportunity Employer.
* *APPLICATION: *Applications may be obtained by contacting Maribel Rodriguez, Program Manager at (956) 722-3995.
All applications submitted must be accompanied by a current resume.
Job Type: Full-time Pay: $36,000.
00 - $39,000.
00 per year Benefits: * Health insurance * Paid time off * Retirement plan Schedule: * 8 hour shift * Day shift Work setting: * In-person * Office Education: * Bachelor's (Preferred) Experience: * Contracting: 1 year (Preferred) * Budgeting: 1 year (Preferred) * Billing: 1 year (Preferred) Ability to Relocate: * Laredo, TX 78040: Relocate before starting work (Required) Willingness to travel: * 25% (Preferred) Work Location: In person