Instructional Assistant Allied Health

JOB Essential Duties and ResponsibilitiesThe instructional assistant is responsible for organizing and coordinating office operations and procedures to ensure the effectiveness and efficiency of the department.
Must be able to follow standard office procedures and be responsible for: college work-study employees and/or clerks, performing all duties assigned by the Program Director, Dean, or Provost/Vice-President of Academic Affairs, caring for and maintaining office and instructional equipment, and maintaining accurate and complete records.
The instructional assistant will provide the department with clerical, secretarial, and receptionist duties and excellent customer service.
The work is of a responsible nature, requiring initiative and independent judgment while performing various complex functions as required.
The instructional assistant assists in maintaining a respectful, safe, and professional office environment.
The instructional assistant will provide clerical, secretarial, and receptionist duties to the Associate Degree Nursing and theBachelor of Sciences in Nursing Program/Department.
Characteristic Duties and Responsibilities1.
Performs secretarial/receptionist duties such as typing, mailing, maintaining required records, answering the telephone and taking messages, scheduling appointments, notifying faculty of deadlines, greeting office visitors, and providing department/program information.
2.
Performs the associated duties of a cost center clerk, keeps track of budget expenditures, and maintains office supply inventory.
3.
Prepares, submits, and maintains departmental requisitions, new hire documentation, instructor agreements/contracts, travel forms, and Faculty Leave Reports, ensuring all forms are accurate, complete, and accompanied by the appropriate required documentation.
4.
Maintains confidential files and records of students, faculty, and staff.
5.
Maintains an effective and efficient file management system for the department office.
6.
Reviews all syllabi posted on the LC website via Concourse.
Ensures all sections have an assigned instructor and vitae and are available by the end of seven days after the semester begins.
Reports discrepancies and technical issues to the eLearning & Instructional Innovation Center office and Program Director.
7.
Keeps accurate property inventory records for the department and faculty offices.
8.
Assists the Program Director in budget planning and preparation.
9.
Submits works orders for building, computer, and equipment maintenance.
10.
Works with the Program Director to submit catalog changes to the appropriate office for approval.
11.
Attends departmental meetings, prepares the meeting agenda and minutes, and/or makes event arrangements.
12.
Attends divisional meetings, trainings, workshops, and other activities as assigned.
13.
Prepares, processes, and checks for accuracy of all Faculty Course Overloads and Adjunct Agreements.
14.
Prepares Small Class Reports, Faculty Course Load (FCL) worksheet, and Instructor Course Load (ICL) workbooks.
15.
Assists in assigning and contacting Faculty, including Adjuncts, regarding class assignments.
16.
Assists the Program Director in scheduling substitutes for absent instructors.
17.
Serves as a liaison between the Office of Recruitment and Dual Enrollment and High School adjunct applicants.
Contact the applicant if additional items are missing or need correction.
18.
Inputs and revises semester class schedule in the Banner system as requested by the Program Director and approved by the Dean.
19.
Prepares class status change forms as needed.
20.
Assists the Program Director in maintaining the department’s webpage and attending IT trainings as needed.
21.
Assists the Program Director in preparing curriculum revisions to be submitted to the Dean.
22.
Assists with registration and removing student holds when necessary.
23.
Supervises work-study employees, including interviewing and hiring, formulates work schedules, assigns duties, verifies work hours, completes performance evaluations, and provides training on in-office procedures, policies, and operation of office equipment.
24.
Provides assistance and support to students, faculty, and staff when necessary.
25.
Performs other related duties assigned by the Program Director, Dean, and Provost/Vice-President of Academic Affairs.
EXAMPLE OF DUTIES NOTICE: Required DocumentsTo be considered for this position, you are required to upload your High School Diploma, or GED, or unofficial transcript(s).
If recommended for this position an official transcript(s) will be required.
In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.
Required: High School graduate or equivalent.
Two years of work experience that requires secretarial, clerical, and interpersonal skills.
Preferred: Associate Degree.
Three years of secretarial experience.
SUPPLEMENTAL INFORMATION Supervision Exercised College work-study employees and/or clerksSupervision ReceivedProgram Director Physical Requirements While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment Work is performed in a standard office environment.
Work inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.
Safety Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Conditions Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.
EEO Statement In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students.
Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin.
This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.
Foreign Degrees Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES).
Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA.
This report must be attached to your online application at the time of applying.
For your convenience, we have provided the following links to assist you in complying with this requirement.
However, you may use any other certified transcript evaluation service.
https://tea.
texas.
gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ https://www.
naces.
org/members.
htm Disclaimer The above description is an overview of the job.
It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.
Duties and responsibilities may change with business needs.
LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice.
Employees may be required to perform other duties as requested, directed, or assigned.
In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.